Fleet and equipment register
Licence discs, permits and services for every vehicle
One register for your vehicles and equipment. Every document is tracked to its expiry date, with reminders before anything runs out.
Book a demo
What it does
- Tracks every vehicle document with an expiry date: licence discs, roadworthy certificates, insurance, operating permits and more.
- Reads the details off a photo or PDF of the document. Upload up to 50 at a time to build the register.
- Logs services and repairs with the cost, the invoice and the next service date and kilometres.
- Tracks equipment such as fire extinguishers, lifting equipment and machinery, with separate service, inspection and test dates.
- Marks each vehicle as current, expiring soon or expired, and each item of equipment as compliant, due soon, overdue or out of service.
- Puts vehicle and equipment dates in the daily reminder email, with your own reminder days per document if you need them.
How it works
Build the register
Add your vehicles and equipment, or upload photos of licence discs and other documents.
Track the dates
Every expiry, inspection and test date is tracked. Renewed documents keep their history.
Act on reminders
The daily email lists what is due. Renew or inspect, then file the new document, from your phone if you like.
Book a demo
See it working on records like yours. Leave your details and someone from our Cape Town team will contact you to set a time.
Your records are stored in South Africa (Cape Town).
Frequently asked questions
Which vehicle documents can I track?
Any document with an expiry date. Licence discs, roadworthy certificates, insurance and registration papers are recognised from a photo, and you can add your own types, such as operating permits.
What equipment can I add?
Fire safety equipment, lifting equipment, machinery, power tools, HVAC, electrical and safety equipment, or categories of your own. Each item can carry service, inspection, test and expiry dates.
Can I see which vehicles have expired documents?
Yes. The vehicle list marks each vehicle as current, expiring soon (within 30 days), expired or with no documents on file.