Certificate tracking
Know before a licence, medical or certificate expires
Every employee certificate on one register, tracked to its expiry date, with reminders before it lapses. Staff photograph their own documents on their phone. No app to install.
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What it does
- Tracks driver's licences, PrDPs, medicals, first aid and firearm competency certificates, or any certificate type you add.
- One summary email each morning, at the reminder points you choose, from 90 days down to 1 day before expiry.
- The same email lists certificates that have already expired, so they don't drop off the radar.
- Staff scan a QR code and photograph the document. The expiry date is read off the photo, and anything unclear is marked for review.
- Tracks renewals in progress: reference number, receipt, provider and expected turnaround, with a reminder when it runs late.
- Prints a report of certificates expiring in the next 30, 60 or 90 days.
How it works
Load your team
Add your employees and the certificates your industry needs, or set up your own types.
Capture the documents
Upload them yourself, or show the employee a QR code to photograph the document on their phone.
Get reminded
The morning email lists what is coming up and what has expired, and keeps chasing a renewal until the new certificate is on file.
Read the guide: Labour law compliance checklist for SA employers
Book a demo
See it working on records like yours. Leave your details and someone from our Cape Town team will contact you to set a time.
Your records are stored in South Africa (Cape Town).
Frequently asked questions
Do employees need to install an app?
No. You show them a QR code from Compliance Radar. They scan it with their phone camera and photograph the document, and it lands on their record. No app and no login. The link works once and expires after 15 minutes.
Who gets the reminder emails?
The email addresses in your reminder settings, or your company contact email if none are set. Reminders come as one summary email each morning, not one email per certificate.
Which certificates can I track?
Any certificate with an expiry date. Industry templates load common types such as PrDPs, driver medicals, first aid and firearm competency, and you can add your own.